You are a recent university graduate who just landed a job in another city or state, and your HR contact has informed you that part of the contract you’ve accepted includes 30 days of temporary living, until a permanent apartment, condo house or other rental can be secured. Or you are an employee who has just been temporarily reassigned to another city/state/country for six months.
You might be a parent who has been permanently relocated, and your company has approved 60 days of temporary housing so you and your family can find a new home in a good neighborhood with great schools. You could also be part of the government or military personnel, and you are headed to a new location for several months. Perhaps you are tasked with finding temporary accommodations in a remote area.
You might also be part of your company’s Human Resources team, and have just learned that you will be handling everything for business travelers, or employees who are reassigned to a new location for a short time or up to a year.
Situations like those mentioned above happen every day to business travelers, recent assignees, new hires, transferees, interns, and HR professionals who have little to no experience in securing temporary housing. Yes, there is a lot to learn, but hopefully this guide will help you understand some of your options.
Corporate Housing Is Not “One Size Fits All”
Rental Relocation’s clients rely on us to provide options that make the most sense for the employee needing temp living, as well as for the employer’s bottom line. Fortunately, doing business in the Information Age opens a plethora of attractive solutions.
Hotels are a good option for employees who only need a few days or weeks of temp housing. By comparison, those who need accommodations for longer periods of time (typically over 30 days), or for employees with families, extended-stay hotel suites, apartments, or private rentals tend to make more sense. The experience should suit both the employee and the employer, and organizations like RRI are well-trained and experienced in how to deliver what the client AND employee is looking for.
In Rental Relocation’s case, we hold memberships in industry group who offer a wide variety of education options and certifications that speak to the most current trends and best practices available. We also stay informed on the newest technologies that help us maximize our activities on behalf of our clients and
The Competitive Advantage Of Hiring A Corporate Housing Provider
HR pros should keep in mind a few distinct advantages that companies like Rental Relocation have when it comes to managing temporary corporate housing. For example:
- RRI negotiates rates on behalf of their clients and employees, and particularly for groups of people need temporary housing at the same time/location.
- Sourcing available housing from a variety of networks, including properties we have used before, are a definite plus; since RRI has been in business for over three decades, we have an incredible database from which we can select properties.
- HR professionals whose temp living program is handled in-house will need to schedule extra time to get quotes for rental furniture, housewares, and all other items required in an unfurnished apartment. Corporate housing providers like RRI already have existing national and international partnerships in place with businesses that we work with every day, so that our Housing Consultants can schedule furniture/houseware deliveries quickly and easily on Day One.
- Staying on top of all the accounting and hotel/rental paperwork is yet another additional duty Human Resources teams must account for when keeping programs in-house; Outsourcing with Rental Relocation, for example, provides total program management that can include check-ins/check-outs, lease compliance, deposits, per diem oversight, in-depth reporting, and just about every other aspect involved in temporary housing.
- When you are looking for places that can accommodate shared spaces for multiple people, such as incoming interns, companies like Rental Relocation have relationships with University Housing professionals that we already manage temp housing programs for; utilizing dormitory-style housing, either at nearby colleges or within 2- or 3-bedroom apartments/private rentals can often save companies a lot of money.
- Having experts in Corporate Housing (like RRI) manage everything for you will free up your time considerably; keeping everything related to temporary living in-house is akin to operating in an endless black hole that takes valuable time and resources away from all the other HR/procurement responsibilities that must be tended to daily.
For Employees Needing Temp Living Tips
Just because you are going to be occupying a corporate apartment, hotel, or private rental on a temporary basis does not mean you have to give up some of the perks of being at home. If you are between selling/buying houses, on a short-term work assignment, or need to be somewhere else for education/training/family responsibilities, you should still be able to end your day in a cozy, comfy place.
Below are a few temporary housing tips that might help you settle in a little easier, in case you are tasked with finding your own place:
- Allow enough time to research your temp living options, to avoid committing to a situation that turns out to be wrong for you. Taking time to do your own due diligence and investigate places allows you to make an informed decision, instead of scrambling for a last-minute solution.
- Base your ultimate decision on what really matters to you and/or your entire family: Carefully consider the distance from where you will work to where you are thinking about living, as well as, the size of the unit, property amenities, safety, nearby shopping/restaurants/entertainment locales, and if you have kids, school districts.
- Learn about your employer’s expectations and rules regarding your temporary housing responsibilities, as well as the rental/lease agreements you will sign at your new place. How much will you need for deposits? Is any of that refundable? If your employer expects you to pay your own rent, is there any per diem included in your paycheck, or will you have to make do on your existing salary? How much notice will you need to give the hotel/property management before vacating? Are there any noise ordinances at the corporate apartment/private rental or hotel? Write down a list of every question you can think of and ask your property or hotel manager prior to selecting your temporary location.
- If you are relocating on a permanent basis and are planning to buy a house in your new location eventually, go ahead and get in touch with an area real estate agent/broker. They will also be able to shed light on some desirable neighborhoods you might have missed during your search.
If you are looking for a Corporate Housing partner who can offer your employees help with their temporary housing needs, call Rental Relocation today toll-free at 1-844-737-0611 or email us at firstname.lastname@example.org.
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