The team at Rental Relocation recognizes there are countless reasons that lead to crew and business travel. Finding the right suitable and comfortable experience for each traveler is our top priority.
We provide services that a traditional travel provider just cannot duplicate. Our combination of corporate apartments, private rentals, hotels, and extended stay properties is unique in the industry and can help make your lodging options more flexible and dynamic. The result is a lodging solution that provides you with a wide array of property types to select from and a greater possibility to achieve meaningful savings. When your choice is hotels our team is highly proficient in negotiating group and long-term rates.
Our team’s knowledge of this broad lodging landscape generates creative solutions that can significantly improve the employee experience and generate dollar savings back to your bottom line. The case study below points to this topic.
RRI accepted the challenge from a national brand restaurant chain that was opening a new store in a new region. Roughly 300 employees would need to be on site over the span of 4 months. These employees would cycle in on rotations, team A of 50 employees might start the wheels in motion for the first 6 weeks then other subsets of teams would rotate in and out to complete phases along the way until the store was ready to open. Historically they used hotels for such an event which made it very arduous to manage and extremely expensive. The reservation process was hard to keep up with, dealing with employees ever changing arrival dates or departure dates was an impossible feat, auditing the hotel invoices was very challenging as every invoice looked different and rates didn’t agree with what they had expected etc.
Our team proposed a solution utilizing corporate apartments and ended up saving the Client 34% on their lodging expense for this one single grand opening event. We worked closely with the client to understand their business requirements and rotational cycle. We designed a program that would require just 52 apartment units over the 4 months. The massive administrative burden the client was facing was dramatically diminished. More importantly the employees went from 250-300 sq ft of living space to 750-1,100 sq. ft. of living space with full size refrigerator, stove, washer and dryer, small living room with big screen TV in a secure residential setting.
The client had instances of multiple shifts during the day so employee A and employee B could share a unit and only bump into each other on their planned days off. RRI managed all the rotations, inspections, cleaning, move ins and outs. One employee would leave, and another would move into the unit right behind them. RRI provided standardization of the entire process. Regardless of which apartment the employee was placed, the process was seamless and employee friendly. The client enjoyed the direct billing and standardized process. This entire project netted the client 34% in dollar savings not to mention the soft savings they experienced in man hours to manage the process using hotels.
Below are some KEY BENEFITS this client experienced:
- Savings in excess of 30%
- One MASTER LEASE agreement
- Single point of contact for the traveler
- Dedicated account team for the Client
- Direct bill privileges
- Standardization of the reservation process
- Improved living arrangement for the employees
- Ongoing support for the traveler with scheduled checkpoints
Our team operates with pinpoint accuracy to ensure the utilities are connected, the deposits are in place, lease management is performed, and the property is move-in ready for your travelers. During the stay, we closely monitor the lease/contract to avoid any penalties for early or late departure. Upon departure, we will thoroughly clean the unit top to bottom, and handle the necessary paperwork to retrieve any deposit money.
On the back end, we audit every vendor invoice on your behalf to ensure accuracy, completeness, and agreed-upon amounts. Our robust reporting system will give you visibility to the lodging activity so you can see the present, analyze the past, and better prepare for the future.
If you have project work, crew travel, business travel or VIPs that just need the space let us do the homework for you to find the perfect option for your traveler.
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Still have questions about designing the right lodging program for your company?